AI Recruiting Agent in n8n: Draft a personalized reply When a resume is emailed to you
An n8n workflow that fires when a resume is emailed to you, then an AI agent writes a warm, specific reply to the candidate — giving you candidates hear back fast, personally. No code: import the JSON, connect your apps, and it runs 24/7.
- 1
Trigger when a resume is emailed to you
A
Gmail Triggerstarts the workflow the moment a resume is emailed to you. - 2
Hand it to the AI agent
An
AI Agentnode running Claude writes a warm, specific reply to the candidate. The prompt is pre-written and scoped to this one job so results stay consistent. - 3
Deliver the reply
The result is sent to Gmail — ready for a human to approve.
- 4
Add a safety net (optional)
Insert an
IF/human-approval step before anything is published or emailed, so you stay in control until you trust the output.
Frequently asked questions
How much does the AI part cost to run?
Pennies. Each run sends a small amount of text to the model, so most teams spend a few dollars a month even at hundreds of runs. You set the model and can cap volume in n8n, so costs never surprise you.
Can I trust the AI to get the reply right?
The prompt is tightly scoped to one job and you can add a human-approval step in n8n before anything is sent or published. Start with review-mode for a week, and once you trust the output, switch it to fully automatic.
Does this need n8n Cloud or can I self-host?
Either works. The workflow is a standard n8n export, so you can run it on n8n Cloud or on your own self-hosted instance — you only connect your own app credentials.
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