ProductivityFREE

Auto-Turn the voice note into tasks with AI in n8n and Create a Trello Card

Every time a long email thread needs a decision, this workflow hands it to Claude, which transcribes the note and extracts action items as tasks. You get voice notes turned into a to-do list without lifting a finger.

difficulty Advancedsetup 25 minresult Voice notes turned into a to-do list—
—
  1. 1

    Trigger when a long email thread needs a decision

    A Gmail Trigger starts the workflow the moment a long email thread needs a decision.

  2. 2

    Hand it to the AI agent

    An AI Agent node running Claude transcribes the note and extracts action items as tasks. The prompt is pre-written and scoped to this one job so results stay consistent.

  3. 3

    Deliver the tasks

    The result is sent to Trello — with the original for context.

  4. 4

    Add a safety net (optional)

    Insert an IF/human-approval step before anything is published or emailed, so you stay in control until you trust the output.

Frequently asked questions

Does this need n8n Cloud or can I self-host?

Either works. The workflow is a standard n8n export, so you can run it on n8n Cloud or on your own self-hosted instance — you only connect your own app credentials.

How do I import the workflow into n8n?

Download the JSON, then in n8n open a new workflow, choose ⋯ → Import from file, and select it. Every trigger, node and connection appears on the canvas; you just add your credentials and activate it.

How much does the AI part cost to run?

Pennies. Each run sends a small amount of text to the model, so most teams spend a few dollars a month even at hundreds of runs. You set the model and can cap volume in n8n, so costs never surprise you.

Related recipes
ProductivityFREE
ShopifyTrellon8n
agent ready—

Connect Shopify to Trello — Send Each New Order Instantly

Every time a new Shopify order comes in, n8n instantly captures the details and create a Trello card — no manual exports, no missed data, no code.

n8nn8nShopifyShopifyTrelloTrello
Beginner · 20 min setup
ProductivityFREE
ShopifyGmailn8n
agent ready—

Shopify to Gmail: Auto-Sync Every Order with n8n (No Code)

Every time a new Shopify order comes in, n8n instantly captures the details and send an email via Gmail — no manual exports, no missed data, no code.

n8nn8nShopifyShopifyGmailGmail
Beginner · 20 min setup
ProductivityFREE
Trellon8n
agent ready—

Facebook Lead Ads to Trello: Auto-Sync Every Lead with n8n (No Code)

Every time a new Facebook Lead Ads lead comes in, n8n instantly captures the details and create a Trello card — no manual exports, no missed data, no code.

n8nn8nTrelloTrello
Beginner · 20 min setup
Explore more like this
All Productivity recipes →n8n Claude automationsn8n Gmail automationsn8n Trello automations
About this recipe. Recipes on FlowRecipesHub are written for business owners, not developers, and are tested before publishing — how recipes get made. Some ingredient links are affiliate links that cost you nothing — full disclosure.