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OperationsFREE

Automate Lease Renewal Outreach to Tenants Before Expiry

Keep units occupied — detect leases nearing their end and start renewal outreach with the terms and an easy way to confirm.

difficulty Intermediatesetup 35 minresult Tenants are engaged on renewal well before lease-end, reducing vacancies and turnover costs.—
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  1. 1

    Find Expiring Leases

    Add a Schedule Trigger daily and an Airtable node listing leases ending within 90 days.

  2. 2

    Send the Renewal Offer

    Add a Gmail node presenting the renewal terms and a link to confirm or discuss.

  3. 3

    Alert the Manager

    Add a Slack node notifying the property manager so they can follow up personally.

  4. 4

    Track the Response

    Add an Airtable update recording the renewal decision as it comes in.

  5. 5

    Activate and Test

    Activate the workflow and set a test lease to expire soon. Confirm outreach and alerts fire.

Frequently asked questions

How early should outreach start?

60-90 days gives time to renew or re-list the unit if the tenant declines.

Can I offer renewal incentives?

Yes — include a modest incentive for early renewal to lock in good tenants and avoid turnover costs.

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