ProductivityFREE

Connect Calendly to Gmail — Send Each New Booking Instantly

Connect Calendly and Gmail in n8n: each new booking is captured and sent straight to Gmail, in real time and completely hands-off.

difficulty Beginnersetup 30 minresult A hands-off pipeline where every new Calendly booking is automatically send an email via Gmail in Gmail.—
—
  1. 1

    Add the Calendly Trigger node

    Start with a Calendly Trigger node — connect your Calendly account and set the event to invitee.created so it fires whenever someone books a call. This fires the workflow the moment a new booking arrives.

  2. 2

    Map the fields with a Set node

    Add a Set node after the trigger to shape the data cleanly. Create fields: invitee_name to {{ $json.payload.name }}, invitee_email to {{ $json.payload.email }}, and event_time to {{ $json.payload.scheduled_event.start_time }}. This turns the raw payload into tidy values your destination can use.

  3. 3

    Send it to Gmail

    Add a Gmail node set to operation Send. Connect your Google account, set To, Subject and Message from the Set-node fields to fire off a clean notification or confirmation email.

  4. 4

    Activate and test

    Click Activate in the top-right of the canvas. Trigger a test booking in Calendly, then confirm it appears in Gmail. Once it works, you're done — every new booking now flows through automatically.

Frequently asked questions

Do I need any coding skills to set this up?

No. n8n is a visual, drag-and-drop tool. You connect your Calendly and Gmail accounts, point the nodes at the right form/sheet/channel, map the fields, and activate. No code required.

Can I send each booking to more than one place at once?

Absolutely. Branch the workflow after the Set node: connect it to multiple destination nodes so the same booking lands in Gmail and, say, Slack or a spreadsheet simultaneously.

Can I send each booking to more than one place at once?

Absolutely. Branch the workflow after the Set node: connect it to multiple destination nodes so the same booking lands in Gmail and, say, Slack or a spreadsheet simultaneously.

Related recipes
ProductivityFREE
ShopifyTrellon8n
agent ready—

Connect Shopify to Trello — Send Each New Order Instantly

Every time a new Shopify order comes in, n8n instantly captures the details and create a Trello card — no manual exports, no missed data, no code.

n8nn8nShopifyShopifyTrelloTrello
Beginner · 20 min setup
ProductivityFREE
ShopifyGmailn8n
agent ready—

Shopify to Gmail: Auto-Sync Every Order with n8n (No Code)

Every time a new Shopify order comes in, n8n instantly captures the details and send an email via Gmail — no manual exports, no missed data, no code.

n8nn8nShopifyShopifyGmailGmail
Beginner · 20 min setup
ProductivityFREE
Trellon8n
agent ready—

Facebook Lead Ads to Trello: Auto-Sync Every Lead with n8n (No Code)

Every time a new Facebook Lead Ads lead comes in, n8n instantly captures the details and create a Trello card — no manual exports, no missed data, no code.

n8nn8nTrelloTrello
Beginner · 20 min setup
Explore more like this
All Productivity recipes →n8n Calendly automationsn8n Gmail automations
About this recipe. Recipes on FlowRecipesHub are written for business owners, not developers, and are tested before publishing — how recipes get made. Some ingredient links are affiliate links that cost you nothing — full disclosure.