SalesFREE

Log Every Calendly Booking to HubSpot Automatically

This n8n workflow watches Calendly for a new booking and automatically create or update a HubSpot contact. Set it once and it runs 24/7.

difficulty Beginnersetup 25 minresult A hands-off pipeline where every new Calendly booking is automatically create or update a HubSpot contact in HubSpot.—
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  1. 1

    Add the Calendly Trigger node

    Start with a Calendly Trigger node — connect your Calendly account and set the event to invitee.created so it fires whenever someone books a call. This fires the workflow the moment a new booking arrives.

  2. 2

    Map the fields with a Set node

    Add a Set node after the trigger to shape the data cleanly. Create fields: invitee_name to {{ $json.payload.name }}, invitee_email to {{ $json.payload.email }}, and event_time to {{ $json.payload.scheduled_event.start_time }}. This turns the raw payload into tidy values your destination can use.

  3. 3

    Send it to HubSpot

    Add a HubSpot node set to resource Contact, operation Create/Update. Connect your HubSpot credential, set the Email from the Set node, and map properties like firstname and company.

  4. 4

    Activate and test

    Click Activate in the top-right of the canvas. Trigger a test booking in Calendly, then confirm it appears in HubSpot. Once it works, you're done — every new booking now flows through automatically.

Frequently asked questions

Do I need any coding skills to set this up?

No. n8n is a visual, drag-and-drop tool. You connect your Calendly and HubSpot accounts, point the nodes at the right form/sheet/channel, map the fields, and activate. No code required.

Can I filter which bookings get sent to HubSpot?

Yes. Add an `IF` node between the Set node and the HubSpot node with a condition (for example, only send when an amount is above a threshold or a field equals a value). Wire the TRUE branch to HubSpot and leave FALSE empty to skip the rest.

Can I send each booking to more than one place at once?

Absolutely. Branch the workflow after the Set node: connect it to multiple destination nodes so the same booking lands in HubSpot and, say, Slack or a spreadsheet simultaneously.

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