Lock Final Catering Headcounts 72 Hours Out — Automatically
Catering margins die between the estimated 80 and the actual 63. Chase the final headcount confirmation 72 hours out, and cook, staff and invoice to the real number.
- 1
Track Every Event
Log each booking with its estimated count and event date.
- 2
Chase at 72 Hours
Add a
Schedule TriggerandGmailnode requesting the final number with the contract's cutoff terms. - 3
Escalate Silence
Add a phone-call flag if no confirmation lands by 48 hours.
- 4
Lock and Propagate
Feed the final count to prep sheets, staffing and the invoice.
- 5
Activate and Test
Activate the workflow with a test event. Confirm the chase and lock work.
Frequently asked questions
What if they under-report?
Contract terms bill the confirmed number as minimum — the automation enforces what your contract already says.
Why 72 hours?
Late enough for real numbers, early enough to adjust purchasing — the industry-standard window.
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