Chase Overdue Google Sheets Invoices Automatically via WhatsApp
This checks Google Sheets for invoices past their due date and sends a polite, escalating WhatsApp reminder to the client — so you get paid faster without the awkward manual chasing.
- 1
Step 1 — Schedule the check
Add a
Schedule Trigger(daily). - 2
Step 2 — Find overdue invoices
Add a
Google Sheetsnode returning unpaid invoices whose due date has passed, with the client contact and amount. - 3
Step 3 — Pick the right reminder
Add a
Switchon how many days overdue so tone escalates gently: a nudge at 3 days, firmer at 14, final notice at 30. - 4
Step 4 — Send via WhatsApp
Add a
Twilionode. SetOperationtoSendand use a WhatsApp-enabled Twilio number as theFrom. Build the message from the invoice number, amount due, and a payment link. Add your Twilio SID + auth token.
Frequently asked questions
Will it message paid invoices by mistake?
No — Step 2 filters to unpaid status straight from Google Sheets, so once an invoice is marked paid it drops out of the chase.
Can I CC my accounts team?
Yes — add them as a CC in the WhatsApp step, or branch a copy to a Slack channel so finance can see who's been chased.
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