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OperationsFREE

Confirm Coworking Desk Bookings and Send Access Codes

Streamline day-pass bookings by confirming each reservation and sending the member their desk assignment and door access code.

difficulty Intermediatesetup 35 minresult Members get instant booking confirmation and access details, reducing front-desk load.—
—
  1. 1

    Receive the Booking

    Add a Webhook node capturing the member, date and desk type.

  2. 2

    Assign a Desk

    Add a Google Sheets node allocating an available desk for that day.

  3. 3

    Generate Access

    Add a step issuing a time-limited door code for their booking.

  4. 4

    Send Confirmation

    Add a Gmail node with the desk assignment and access code.

  5. 5

    Activate and Test

    Activate the workflow and book a test desk. Confirm assignment and access send.

Frequently asked questions

What if desks are full?

Offer the next available date or a waitlist when capacity is reached.

Can access codes expire?

Issue codes valid only for the booking window so past bookings can't reuse them.

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