Stale Fireflies Meeting transcript? Get Reminded via HubSpot
If a Fireflies meeting transcript sits untouched too long, this n8n workflow catches it and has HubSpot create or update a HubSpot record as a reminder — nothing falls through the cracks.
- 1
Fetch Fireflies data
Add an
HTTP Requestnode (or the native Fireflies node if you have credentials set up) and point it at the Fireflies API. Run on a Schedule Trigger and check meeting transcript age. Add aSchedule Triggerbefore it if this recipe runs on a timer, or aWebhooknode if Fireflies can push events directly. - 2
Shape the data with a Set node
Add a
Setnode after the fetch step to pull out the fields you need — e.g.id,title(orname),status, andupdated_atfrom the Fireflies meeting transcript. This keeps the rest of the workflow clean and readable. - 3
Send it to HubSpot
Add a
HubSpotnode set to the right resource (Contact/Deal), operationCreate/Update. Map the key field (usually email) and the rest from the Set node. - 4
Activate and test
Click
Activatein the top-right corner. Trigger a real meeting transcript in Fireflies (or run the workflow manually against existing data) and confirm it lands correctly in HubSpot. Once verified, this runs hands-off.
Frequently asked questions
Do I need to code anything?
No. n8n is a visual, drag-and-drop builder. You connect your Fireflies and HubSpot accounts, map the fields, and activate — no code required.
Where do I get my Fireflies API credentials?
In your Fireflies account settings, look for "API", "Developers" or "Integrations" and generate an API key or token. Paste it into n8n's HTTP Request node (as a header or credential) or the native Fireflies node if one is available.
Can this run on a schedule instead of in real time?
Yes — swap the trigger for a `Schedule Trigger` set to whatever interval fits (every 15 minutes, hourly, daily). The rest of the workflow stays the same.
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Keep every recipe free
FlowRecipesHub is free and always will be. If a workflow saved you time, chip in what you like — it helps us keep the lights on and build the next batch of automations for everyone.
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