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Screen and Schedule Focus Group Participants Without the Chaos

Focus group recruiting means screening dozens against quotas and scheduling the qualified — a spreadsheet nightmare. Screen respondents against quotas and auto-schedule qualifiers.

difficulty Intermediatesetup 30 minresult Focus groups fill with qualified, quota-balanced participants automatically — recruiting stops being a manual grind.—
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  1. 1

    Screen the Respondents

    Add a Typeform Trigger running the screener questions.

  2. 2

    Check Against Quotas

    Add a Code node qualifying respondents who fit open quota cells.

  3. 3

    Schedule the Qualified

    Send qualifiers a Calendly link for their session.

  4. 4

    Manage the Waitlist

    Hold over-quota qualifiers as backups for no-shows.

  5. 5

    Activate and Test

    Activate the workflow with a test respondent. Confirm screening and scheduling work.

Frequently asked questions

Why quota logic matters?

Focus groups need balanced demographics — auto-qualifying only into open cells keeps the mix right.

No-show buffer?

Over-recruit slightly and the waitlist backfills no-shows so sessions run full.

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