Log Every HubSpot Contact to Gmail Automatically
This n8n workflow watches HubSpot for a new contact and automatically send an email via Gmail. Set it once and it runs 24/7.
- 1
Add the HubSpot Trigger node
Start with a
HubSpot Triggernode — connect your HubSpot app credential and set the subscription tocontact.creation. This fires the workflow the moment a new contact arrives. - 2
Map the fields with a Set node
Add a
Setnode after the trigger to shape the data cleanly. Create fields:emailto{{ $json.properties.email }},firstnameto{{ $json.properties.firstname }}, andcompanyto{{ $json.properties.company }}. This turns the raw payload into tidy values your destination can use. - 3
Send it to Gmail
Add a
Gmailnode set to operationSend. Connect your Google account, setTo,SubjectandMessagefrom the Set-node fields to fire off a clean notification or confirmation email. - 4
Activate and test
Click
Activatein the top-right of the canvas. Trigger a test contact in HubSpot, then confirm it appears in Gmail. Once it works, you're done — every new contact now flows through automatically.
Frequently asked questions
Do I need any coding skills to set this up?
No. n8n is a visual, drag-and-drop tool. You connect your HubSpot and Gmail accounts, point the nodes at the right form/sheet/channel, map the fields, and activate. No code required.
Can I filter which contacts get sent to Gmail?
Yes. Add an `IF` node between the Set node and the Gmail node with a condition (for example, only send when an amount is above a threshold or a field equals a value). Wire the TRUE branch to Gmail and leave FALSE empty to skip the rest.
Can I send each contact to more than one place at once?
Absolutely. Branch the workflow after the Set node: connect it to multiple destination nodes so the same contact lands in Gmail and, say, Slack or a spreadsheet simultaneously.
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