$5 · Support the community
OperationsFREE

Lock In Paint Color Approvals Before the Crew Shows Up

Nothing burns a painting day like a homeowner second-guessing the color at 8am. Collect written color approvals with swatch photos days before the crew arrives.

difficulty Beginnersetup 20 minresult Crews start rolling on arrival because colors were approved in writing days earlier.—
—
  1. 1

    Log the Color Spec

    Record each job's colors, finishes and surfaces in Airtable.

  2. 2

    Request Approval

    Add a Gmail node three days out sending the spec and swatch photos for written sign-off.

  3. 3

    Chase the Unsigned

    Add a reminder the day before for any job still unapproved.

  4. 4

    Gate the Schedule

    Flag unapproved jobs so the crew isn't dispatched into a decision meeting.

  5. 5

    Activate and Test

    Activate the workflow with a test job. Confirm the approval request and gate work.

Frequently asked questions

Does written approval matter?

A signed color spec ends 'that's not what I picked' disputes before they start — repaints are pure loss.

What about mid-job changes?

Handle change requests through the same flow so every alteration is documented and priced.

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