9 n8n Calendly + Gmail automations
Every free, copy-paste n8n recipe that connects Calendly and Gmail in one workflow. Each is a ready-to-run AI agent — import it, connect both accounts, and it runs 24/7. No code, no signup. See all Calendly or Gmail recipes.
Browse 9 recipes →
Handle the August Sports Physical Rush With Booking Blocks
Every student athlete needs a physical in the same three weeks. Open dedicated physical blocks, book them digitally, and deliver signed forms straight to families.
Turn Fence Inquiries Into Measured Quotes Without Phone Tag
Fence quotes need a measure visit, and phone tag kills half of them. Let inquirers self-book a measure slot instantly and collect the details crews need before arrival.
Auto-Offer Onboarding Calls to High-Value New Customers
Invest where it counts — automatically offer a white-glove onboarding call to new customers above a plan threshold while others get self-serve resources.
Rebook No-Shows to Onboarding Calls Automatically
When a new customer misses their onboarding call, send a warm, no-blame message with a link to rebook so onboarding stays on track.
Let Parents Book Conference Slots Themselves — No Paper Slips
Scheduling parent-teacher conferences by paper and email takes weeks. Publish each teacher's slots, let parents self-book, and send both sides reminders.
Schedule Annual Portfolio Reviews and Prep the Advisor
Never skip a client review. Detect clients due for their annual portfolio review, book it, and prepare the advisor with a fresh account summary.
Automatically Reschedule Demo No-Shows and Keep Them Warm
Recover missed demos — when a prospect no-shows, send an understanding message with a one-click link to rebook while interest is still alive.
Rescue Abandoned Demo Requests With a Multichannel Follow-Up
When a prospect starts but doesn't finish booking a demo, automatically follow up across email and Slack to sales so hot interest isn't wasted.
Calendly Meeting Prep Brief: walk into every call already knowing who you're talking to
An n8n workflow that fires the moment someone books through Calendly, enriches the invitee from their email and company domain, has an AI write a one-page prep brief, and drops it in your inbox and calendar event 30 minutes before the call.