17 n8n Calendly + Gmail automations
Every free, copy-paste n8n recipe that connects Calendly and Gmail in one workflow. Each is a ready-to-run AI agent — import it, connect both accounts, and it runs 24/7. No code, no signup. See all Calendly or Gmail recipes.
Browse 17 recipes →
Handle the August Sports Physical Rush With Booking Blocks
Every student athlete needs a physical in the same three weeks. Open dedicated physical blocks, book them digitally, and deliver signed forms straight to families.
n8nCalendlyGmail
Turn Fence Inquiries Into Measured Quotes Without Phone Tag
Fence quotes need a measure visit, and phone tag kills half of them. Let inquirers self-book a measure slot instantly and collect the details crews need before arrival.
n8nTypeformCalendlyGmail
Auto-Offer Onboarding Calls to High-Value New Customers
Invest where it counts — automatically offer a white-glove onboarding call to new customers above a plan threshold while others get self-serve resources.
n8nStripeCalendlyGmailRebook No-Shows to Onboarding Calls Automatically
When a new customer misses their onboarding call, send a warm, no-blame message with a link to rebook so onboarding stays on track.
n8nCalendlyGmailLet Parents Book Conference Slots Themselves — No Paper Slips
Scheduling parent-teacher conferences by paper and email takes weeks. Publish each teacher's slots, let parents self-book, and send both sides reminders.
n8nCalendlyGmail
Schedule Annual Portfolio Reviews and Prep the Advisor
Never skip a client review. Detect clients due for their annual portfolio review, book it, and prepare the advisor with a fresh account summary.
n8nAirtableCalendlyGmailAutomatically Reschedule Demo No-Shows and Keep Them Warm
Recover missed demos — when a prospect no-shows, send an understanding message with a one-click link to rebook while interest is still alive.
n8nCalendlyGmailRescue Abandoned Demo Requests With a Multichannel Follow-Up
When a prospect starts but doesn't finish booking a demo, automatically follow up across email and Slack to sales so hot interest isn't wasted.
n8nCalendlyGmailSlack
n8n + AI Agent to Research and enrich the lead for Every New Prospect
This n8n + AI recipe watches for when someone books a call and researches the company and appends firmographic notes. The result: every lead enriched before your first reply, completely hands-off.
n8nClaudeCalendlyGmailn8n + AI Agent to Write a personalized first email for Every New Prospect
This n8n + AI recipe watches for when someone books a call and writes a personalized opening email referencing their business. The result: a tailored first-touch email for every lead, completely hands-off.
n8nClaudeCalendlyGmailAuto-Route to the right rep New Prospects with AI in n8n
Every time someone books a call, this workflow hands it to Claude, which matches the lead to the right rep by territory and size. You get leads assigned the instant they arrive without lifting a finger.
n8nClaudeCalendlyGmailConnect Calendly to Gmail — Send Each New Booking Instantly
Connect Calendly and Gmail in n8n: each new booking is captured and sent straight to Gmail, in real time and completely hands-off.
n8nCalendlyGmailCalendly Meeting Prep Brief: walk into every call already knowing who you're talking to
An n8n workflow that fires the moment someone books through Calendly, enriches the invitee from their email and company domain, has an AI write a one-page prep brief, and drops it in your inbox and calendar event 30 minutes before the call.
n8nCalendlyGmail
n8n + AI to Draft the proposal for Every Demo
This n8n + AI recipe watches for when a demo is booked and assembles a first-draft proposal from the deal data. The result: a proposal draft the moment a deal qualifies, completely hands-off.
n8nOpenAICalendlyGmailAuto-Summarize the sales call with AI When a demo is booked
Every time a demo is booked, this workflow hands it to OpenAI, which transcribes and summarizes the call with next steps. You get call notes and action items without typing without lifting a finger.
n8nOpenAICalendlyGmailAuto-Prep a one-page brief with AI When a demo is booked
Every time a demo is booked, this workflow hands it to OpenAI, which pulls the account history into a pre-call brief. You get a brief in your inbox before every demo without lifting a finger.
n8nOpenAICalendlyGmailAI Sales Agent in n8n: Write the follow-up email When a demo is booked and Send It by Email
An n8n workflow that fires when a demo is booked, then an AI agent drafts a tailored follow-up referencing the last touch — giving you a follow-up ready before the call ends. No code: import the JSON, connect your apps, and it runs 24/7.
n8nClaudeCalendlyGmail