Lead GenerationFREE

Auto-Route to the right rep New Leads with AI in n8n and Send It by Email

Every time a new lead fills out your form, this workflow hands it to OpenAI, which matches the lead to the right rep by territory and size. You get leads assigned the instant they arrive without lifting a finger.

difficulty Advancedsetup 40 minresult Leads assigned the instant they arrive—
—
  1. 1

    Trigger when a new lead fills out your form

    A Typeform Trigger starts the workflow the moment a new lead fills out your form.

  2. 2

    Hand it to the AI agent

    An AI Agent node running OpenAI matches the lead to the right rep by territory and size. The prompt is pre-written and scoped to this one job so results stay consistent.

  3. 3

    Deliver the routing

    The result is sent to Gmail — with the original for context.

  4. 4

    Add a safety net (optional)

    Insert an IF/human-approval step before anything is published or emailed, so you stay in control until you trust the output.

Frequently asked questions

How do I import the workflow into n8n?

Download the JSON, then in n8n open a new workflow, choose ⋯ → Import from file, and select it. Every trigger, node and connection appears on the canvas; you just add your credentials and activate it.

How much does the AI part cost to run?

Pennies. Each run sends a small amount of text to the model, so most teams spend a few dollars a month even at hundreds of runs. You set the model and can cap volume in n8n, so costs never surprise you.

Can I trust the AI to get the routing right?

The prompt is tightly scoped to one job and you can add a human-approval step in n8n before anything is sent or published. Start with review-mode for a week, and once you trust the output, switch it to fully automatic.

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