Turn Fireflies Meeting Notes Into HubSpot Records and Action Items
After each call, Fireflies's transcript is summarised by AI into decisions and next steps, then written to HubSpot — so follow-ups are captured before you've even left the meeting.
- 1
Step 1 — Receive the transcript
Add a
Webhook(orFirefliesintegration) that fires when Fireflies finishes processing a call, delivering the transcript. - 2
Step 2 — Summarise with AI
Add an
OpenAInode that returns a short summary plus a bulleted list of action items with owners and due dates. - 3
Step 3 — Write to HubSpot
Add a
HubSpotnode that logs the summary against the contact/deal and attaches the action items. - 4
Step 4 — Share the recap (optional)
Add a Slack or email step to send the summary to attendees, so everyone leaves aligned.
Frequently asked questions
What if the transcript is long?
Chunk it in Step 2 or use a model with a large context window. Summarising in sections then merging keeps quality high on hour-long calls.
Can I create HubSpot tasks only for my action items?
Yes — have the AI tag each item with an owner in Step 2, then filter to yours before Step 3.
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