AI Agent to Extract the invoice data in n8n When an invoice PDF arrives by email and Store It in Airtable
An n8n workflow that fires when an invoice PDF arrives by email, then an AI agent reads the PDF and extracts vendor, amount, due date and line items — giving you invoice data captured with zero manual typing. No code: import the JSON, connect your apps, and it runs 24/7.
- 1
Trigger when an invoice PDF arrives by email
A
Gmail Triggerstarts the workflow the moment an invoice PDF arrives by email. - 2
Hand it to the AI agent
An
AI Agentnode running OpenAI reads the PDF and extracts vendor, amount, due date and line items. The prompt is pre-written and scoped to this one job so results stay consistent. - 3
Deliver the extraction
The result is saved to Airtable — ready for a human to approve.
- 4
Add a safety net (optional)
Insert an
IF/human-approval step before anything is published or emailed, so you stay in control until you trust the output.
Frequently asked questions
Can I trust the AI to get the extraction right?
The prompt is tightly scoped to one job and you can add a human-approval step in n8n before anything is sent or published. Start with review-mode for a week, and once you trust the output, switch it to fully automatic.
Does this need n8n Cloud or can I self-host?
Either works. The workflow is a standard n8n export, so you can run it on n8n Cloud or on your own self-hosted instance — you only connect your own app credentials.
How do I import the workflow into n8n?
Download the JSON, then in n8n open a new workflow, choose ⋯ → Import from file, and select it. Every trigger, node and connection appears on the canvas; you just add your credentials and activate it.
Automatically Send Every Stripe Payment to Slack in Real Time
Connect Stripe and Slack in n8n: each new payment is captured and sent straight to Slack, in real time and completely hands-off.
n8nStripeSlack
Automatically Send Every Stripe Payment to Discord in Real Time
This n8n workflow watches Stripe for a new payment and automatically post a message to a Discord channel. Set it once and it runs 24/7.
n8nStripeDiscord
Automatically Send Every Stripe Payment to Airtable in Real Time
Connect Stripe and Airtable in n8n: each new payment is captured and sent straight to Airtable, in real time and completely hands-off.
n8nStripeAirtableKeep every recipe free
FlowRecipesHub is free and always will be. If a workflow saved you time, chip in what you like — it helps us keep the lights on and build the next batch of automations for everyone.
One-tap support is being set up — check back soon. 💚
Secure checkout via Paddle · one-time, no account needed