Auto-Triage Outlook Support Tickets and Route Them to Asana
Every incoming Outlook message is classified by AI into a category and urgency, then routed to the right Asana destination with a summary attached — so nothing sits unread and urgent issues jump the queue.
- 1
Step 1 — Catch the ticket
Add a
Outlook/ IMAP trigger so every new request enters the flow. - 2
Step 2 — Classify with AI
Add an
OpenAInode returning JSON:{ category, urgency, summary }. Give it your real categories (billing, bug, how-to, churn-risk…) so labels match your process. - 3
Step 3 — Branch on urgency
Add a
Switchnode onurgency. High-urgency tickets can page a channel; the rest flow to the normal queue. - 4
Step 4 — Create the Asana item
Add a
Asananode that creates a card/issue titled with the summary, labelled by category, and linked back to the original Outlook message.
Frequently asked questions
What if the AI mislabels a ticket?
The label is a starting point, not a lock. Agents can recategorise in Asana, and you can feed corrections back into the Step 2 prompt to improve accuracy over time.
Does the customer get an auto-reply?
Only if you add one. This recipe triages internally; you can append an acknowledgement step in Outlook if you want an instant "we've got it" reply.
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