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Route Employee PTO Requests Through Manager Approval Automatically

Simplify time-off — capture PTO requests, route them to the manager for one-click approval, and update the shared calendar once approved.

difficulty Beginnersetup 30 minresult PTO requests are approved quickly and reflected on the team calendar without back-and-forth emails.—
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  1. 1

    Capture the Request

    Add a Google Sheets Trigger on the form's responses for each new PTO request.

  2. 2

    Route to the Manager

    Add a Slack node DMing the employee's manager the dates with approve/deny buttons.

  3. 3

    Handle the Decision

    Add a Webhook+Switch to act on the manager's choice and notify the employee.

  4. 4

    Update the Calendar

    On approval, add a Google Calendar node creating an out-of-office event on the team calendar.

  5. 5

    Activate and Test

    Activate the workflow and submit a test request. Confirm approval flows to the calendar and notifies the employee.

Frequently asked questions

Can it check the balance?

Look up the employee's remaining PTO in a sheet and flag requests that exceed it before routing.

What about overlapping time off?

Check the team calendar for clashes and warn the manager if too many people are out on the same dates.

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