42 n8n Google Calendar automations
Every free, copy-paste n8n recipe that works with Google Calendar. Each one is a ready-to-run AI agent — import the workflow, connect your Google Calendar account, and it runs 24/7. No code, no signup — spanning Operations, Customer Support, Productivity, HR, Lead Generation and Community.
Browse 42 recipes →
Backfill Rained-Out Tennis Lessons Into Indoor Slots Automatically
Rain cancels outdoor lessons and the rebooking scramble loses half of them. Detect washouts, offer indoor or next-dry slots instantly, and cascade the calendar.
Schedule Surf Lessons Inside the Real Tide and Swell Windows
Beginner surf lessons need specific tide and swell windows that shift daily. Pull the forecast, compute each day's teachable windows, and book lessons only inside them.
Coordinate Couples Spa Bookings Across Two Therapists Automatically
A couples massage needs two therapists, one room and one time — and manual coordination fails weekly. Validate all three at booking so couples slots only offer when truly available.
Schedule RV Delivery Orientations So Buyers Actually Learn the Rig
RV buyers drive off without understanding their complex rig and flood service with avoidable questions. Schedule a proper delivery orientation and follow up with a personalized guide.
Stop Double-Booking Your Rehearsal Rooms
Rehearsal space rentals double-book rooms when bands book across phone, email and drop-ins. Validate every booking against the room calendar so two bands never collide.
Book School Groups Into Your Pumpkin Patch Weekdays
Weekends overflow while weekdays sit empty — and teachers want field trips but hate phone booking. Run self-serve school group bookings with headcounts and confirmations.
Manage Recurring Commercial Pressure Washing Contracts
Commercial pressure washing thrives on recurring contracts, but scheduling them by memory means missed cycles. Track each commercial contract's frequency and auto-schedule the recurring service.
Schedule Holiday Lighting Installs and Guaranteed Takedowns
Holiday lighting installers get slammed installing in November and then must take everything down in January. Schedule both installs and guaranteed takedowns so the whole season runs smoothly.
Schedule White-Glove Furniture Delivery With Room Placement
Furniture retailers promise white-glove delivery but botch it with poor scheduling and unclear placement. Collect delivery details and placement instructions for smooth white-glove service.
Schedule Fleet Washing With Environmental Compliance Tracking
Fleet washing services must manage wash schedules and water-runoff environmental compliance across accounts. Schedule recurring fleet washes and track runoff compliance per site.
Schedule Countertop Template, Fabrication and Install in Sequence
Countertop jobs require template, fabrication and install in tight sequence, and slips cascade into unhappy customers. Schedule the sequence and keep each dependent step on track.
Schedule Boat Haul-Outs and Winterization Before the Freeze
Marinas and boat dealers race to haul out and winterize every boat before the first freeze. Schedule haul-outs by boat and slip into an efficient pre-freeze sequence.
See Exactly How Many Hours Meetings Ate This Week
You feel over-scheduled but can't prove it. Get a weekly report of meeting hours versus focus hours, with trends and your worst meeting-heavy day.
Auto-Schedule Cleaning Between Every Short-Term Rental Stay
Every checkout needs a cleaner before the next check-in — coordinating that manually breaks eventually. Sync bookings to auto-schedule your cleaner with the exact window.
Schedule Candidate Interviews Across Time Zones Without the Back-and-Forth
End scheduling ping-pong — collect the candidate's availability, match it against interviewer calendars across time zones, and book automatically.
Collect Showing Feedback From Agents After Every Viewing
Learn what buyers think — after each showing, automatically request feedback from the visiting agent and share insights with the seller.
Text Grooming Clients Prep Instructions Before Their Appointment
Reduce day-of hassle by texting pet owners simple prep instructions and a confirmation the day before their grooming appointment.
Schedule Recurring Pest Control Visits and Remind Customers
Keep recurring plans on track by auto-scheduling each customer's next quarterly visit and reminding them a few days before.
Extract Every Deadline From a Contract PDF Into Your Calendar
Contracts hide renewal windows, notice periods and deadlines in dense pages. Drop a PDF in a folder and AI extracts every key date straight into your calendar with reminders.
Hand Off Your Work Automatically When You Go on Vacation
Vacation handoffs are always rushed and incomplete. When your out-of-office starts, auto-generate a coverage brief from your open items and send it to your backup.
Schedule Preventive Facility Maintenance Before Things Break
Reactive repairs are costly. Schedule preventive maintenance for each asset based on its interval and remind the team before each is due.
Nudge Organizers to Add an Agenda Before the Meeting Happens
Meetings without agendas waste everyone's hour. Detect upcoming meetings with empty descriptions and nudge the organizer to add one — or cancel.
Free Up Meeting Rooms That Were Booked but Never Used
Rooms show busy all day while sitting empty — ghost bookings from cancelled meetings. Detect no-show bookings and auto-release the room for people who need it.
Reschedule Landscaping Jobs Around Rain and Notify Clients
Rain wrecks the schedule. Check the forecast each morning, automatically flag jobs to reschedule, and text affected clients a new plan.
Remind Managers of 1-on-1s and Prep a Talking-Points Sheet
Consistent 1-on-1s build strong teams. Remind managers of upcoming 1-on-1s and hand them a prep sheet with recent context per report.
Coordinate Panel Interview Scheduling Across Interviewers
Panel interviews are a scheduling nightmare. Find a slot that works for the candidate and all panelists, then book and confirm it automatically.
Keep a Team Calendar of Birthdays and Work Milestones
Never miss a moment worth celebrating. Maintain a team calendar of birthdays and work anniversaries and prompt the team to celebrate.
Add Event Sign-Ups to Google Calendar and Send Confirmations
When someone registers for your event via Google Forms, automatically add them to a shared calendar event and send a branded confirmation email.
Auto-Create an AI Prep Doc Before Every Important Meeting
Before each meeting with an external guest, AI compiles a prep doc from the invite, past emails and CRM notes so you walk in fully briefed.
Auto-Defend Two Hours of Deep Work on Your Calendar Every Day
Open calendars get eaten. Automatically reserve your best focus hours daily, decline conflicts politely, and reschedule the block when a real conflict wins.
Deliver a Calendar Invite and Wallet Pass After Event Ticket Purchase
When someone buys an event ticket, automatically send them a calendar invite and a mobile wallet pass so the event is one tap away.
Route Employee PTO Requests Through Manager Approval Automatically
Simplify time-off — capture PTO requests, route them to the manager for one-click approval, and update the shared calendar once approved.
Get Your Top 3 Tasks Chosen for You Every Morning
Fifty open tasks, no idea where to start. Each morning AI scans your task list, deadlines and calendar, and proposes today's top three — with reasons.
Get Your Whole Day as a Text Message Every Morning at 7am
Stop opening three apps to know your day. Every morning, get one SMS with your meetings, top tasks and the weather — readable in ten seconds from bed.
Build Your Tax Mileage Log Automatically From Your Calendar
Reconstructing a year of business mileage in April is misery. Detect client visits on your calendar, compute the distance automatically, and keep a tax-ready log.
Detect Double-Bookings and Resolve Them Before They Embarrass You
Two yeses to the same hour, discovered live in the awkward moment. Scan for overlapping accepted events daily and prompt you to resolve them in advance.
Manage Custom Cake Preorders and Enforce Lead-Time Cutoffs
Stop taking cake orders you can't fulfill. Accept custom preorders only within your lead time, confirm feasible ones, and schedule production.
Draft a Follow-Up Email Automatically After Every Sales Meeting
Never drop a lead post-meeting — AI turns your meeting notes into a tailored follow-up email draft with next steps, ready to send.
Fill Cancelled Appointment Slots From a Waitlist Automatically
Never leave a slot empty — when an appointment cancels, instantly offer the opening to your waitlist and book the first taker.
Send Two-Way SMS Appointment Reminders That Let Clients Confirm or Reschedule
Cut no-shows with SMS reminders that let clients reply to confirm or reschedule, updating your calendar automatically based on their response.
Automatically Add Notion Pages as Google Calendar Events
Whenever a new page is created in a specific Notion database, this workflow instantly creates a matching event in Google Calendar. Planners save time and keep their schedules perfectly in sync without any manual copy-pasting.
Send Automatic WhatsApp Reminders for Upcoming Google Calendar Events
Automatically send a WhatsApp message to yourself or a contact when a new Google Calendar event is created. Never miss an important meeting or appointment again.