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Build Your Tax Mileage Log Automatically From Your Calendar

Reconstructing a year of business mileage in April is misery. Detect client visits on your calendar, compute the distance automatically, and keep a tax-ready log.

difficulty Intermediatesetup 30 minresult A compliant mileage log builds itself all year from meetings you already schedule — deduction secured.—
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  1. 1

    Detect Drive Events

    Add a Schedule Trigger nightly and a Google Calendar node finding events with client locations.

  2. 2

    Compute the Distance

    Add an HTTP Request to the Maps API for round-trip distance from your base.

  3. 3

    Log the Trip

    Add a Google Sheets node recording date, client, purpose and miles.

  4. 4

    Total Quarterly

    Add a summary computing your deduction at the current rate.

  5. 5

    Activate and Test

    Activate the workflow with a test client meeting. Confirm the trip logs with correct mileage.

Frequently asked questions

Is a calendar-based log valid?

Date, destination, purpose and miles is exactly what tax authorities want — this captures all four.

What's the money here?

At standard rates, even 5,000 business miles is a four-figure deduction most sole traders under-claim.

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About this recipe. Recipes on FlowRecipesHub are written for business owners, not developers, and are tested before publishing — how recipes get made. Some ingredient links are affiliate links that cost you nothing — full disclosure.