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Coordinate Speaker Logistics Automatically for Your Event

Run a smooth event — collect each confirmed speaker's travel, AV and bio details, and send them a personalized run-of-show and reminders.

difficulty Intermediatesetup 40 minresult Speakers submit what you need and get clear logistics, so event day runs without last-minute scrambles.—
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  1. 1

    Collect Speaker Details

    Add a Typeform Trigger node capturing travel, AV needs and bios.

  2. 2

    Track in Airtable

    Add an Airtable node recording each speaker's details and outstanding items.

  3. 3

    Send the Run-of-Show

    Add a Gmail node emailing each speaker their session time and logistics.

  4. 4

    Remind Before the Event

    Add scheduled reminders for missing details and for event-day timing.

  5. 5

    Activate and Test

    Activate the workflow and submit test speaker details. Confirm tracking and reminders work.

Frequently asked questions

What if a speaker is missing info?

Flag incomplete records and send targeted reminders so nothing is missing on the day.

Can I generate the agenda?

Compile confirmed sessions from Airtable into a public agenda automatically.

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