Finance & Ops · n8n

Reclaim Unused Software Licenses Across Your Whole Stack

Companies pay for hundreds of software seats employees stopped using months ago. Detect inactive seats across your SaaS tools and prompt reclamation for real savings.

difficulty Intermediatesetup 30 minresult Idle seats across every tool get surfaced and reclaimed — software spend drops without anyone losing access they use.—
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  1. 1

    Pull Seat Activity

    Add HTTP Request nodes fetching last-active data from each SaaS tool's admin API.

  2. 2

    Find the Inactive

    Add a Code node flagging seats unused for 60+ days.

  3. 3

    Estimate the Savings

    Total the monthly cost of idle seats per tool.

  4. 4

    Prompt Reclamation

    Add a Slack node listing idle seats and savings for admins to reclaim.

  5. 5

    Activate and Test

    Activate the workflow with an idle test seat. Confirm it surfaces.

Frequently asked questions

How much is wasted?

Most companies waste double-digit percentages of SaaS spend on unused seats — this makes the waste visible and actionable.

Reactivation safety?

Prompt, don't auto-remove — an admin confirms, and a returning employee's seat reactivates easily.

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